Privacy Policy

Last updated: 29 October 2026

OutWit ("the App") helps you turn words you already understand into words you actually use. It is built by an independent developer. This policy explains what the App collects, how it is used, and what control you have.

1. Data We Collect

When you use OutWit without signing in, everything stays on your device in your browser's local storage — your deck, which words you have kept or set aside, your progress, your own cues and any sentences you record. None of it is sent to any server. The only thing that leaves the device is the anonymous daily usage count described below.

When you sign in with Google or Apple, we collect:

• Your display name and email address, provided by the sign-in service. If you sign in with Apple and choose to hide your email, we only ever receive Apple's private relay address.
• Your deck and practice data — which cards are in your deck, their status, how often you have seen them, your accuracy, your own cues, and any real-life usage sentences you save — synced so you can use OutWit on more than one device.
• Any word or expression you choose to submit for review, together with where you encountered it and the sentence it was used in.
• Your country, worked out from your device's time zone setting (not from GPS and not from your IP address), so we can see where OutWit is used.
• Whether you have chosen to receive OutWit news emails. This is off unless you tick the box.

Anonymous usage counts (everyone, signed in or not). To understand whether OutWit is useful and how to improve it, the App sends a small daily summary for each installation: the day it was first opened, the type of device (Android, iPhone or web), the country set on the device (from its time zone), the app version, and, for each day it is used, how many cards were practised, how many real-life uses were logged, how many words are in the practice deck, and whether practice reminders are on. It is labelled with a random number created on your device — not your name, email address or account — and it never includes which words you practised or anything you typed. It is seen only by the developer, and only as totals across all users. Each day's figures are deleted after 90 days.

AI features (only when you use them).

• Spar, the speaking coach (signed-in users only): the short recording you make is sent to Google's Gemini AI to create your feedback, together with the question you answered. OutWit asks for your permission before your first recording, does not keep the recording, and discards it as soon as your feedback is returned. Your microphone is only used while you are recording.
• AI suggestions when you add your own word: the word or expression you typed is sent to Google's Gemini AI to suggest example sentences and hints.

Google processes this data as our service provider under its paid Gemini API terms, which do not allow it to be used to train Google's models.

2. How We Use Your Data

Your data is used solely to run the App: showing you the right cards at the right time, keeping your progress in step across your devices, and reviewing words you submit. If you sign in, the developer can see your account’s email address, sign-up date and how many words are in your practice deck, to provide support and to understand who is using the App; this is never shared. We only send you OutWit news by email if you have opted in, and you can turn this off at any time in You or with the unsubscribe link in any email. We do not sell or rent your data and we do not use it for advertising. The App contains no advertising, no third-party analytics and no tracking across other apps or websites; the only usage information collected is the anonymous daily count described in section 1, used solely to improve the App.

3. Data Storage & Security

Cloud data is stored in Google Firebase Firestore, which encrypts data in transit and at rest. Your data is tied to your account and is readable only when you are signed in. Used without an account, your deck and progress stay on the device; only the anonymous daily usage count described in section 1 is sent.

4. Third-Party Services

• Google Firebase Authentication — handles sign-in
• Google Firebase Firestore — stores and syncs your deck, and holds the anonymous usage counts
• Google Fonts — loads the typefaces the App uses
• Google Gemini API — creates Spar's feedback and the AI suggestions, only when you use those features

These are governed by Google's Privacy Policy.

5. Data Sharing

We do not sell or share your personal data with third parties, other than the service providers listed in section 4, which process it only to provide their service to OutWit. If a word you submit is accepted into the shared catalogue, only the word and its example appear to other users — your email address is never shown. Where a submission is credited, it is credited to your chosen username and nothing more.

6. Your Rights

You can:

• Use OutWit without signing in at all, so no personal data leaves your device
• Sign out at any time to stop syncing
• Turn OutWit news emails on or off at any time in You
• Turn off microphone access for OutWit in your phone's settings at any time
• Delete your account and all of your data from inside the App — go to You and tap Delete account. This permanently removes your account, your synced deck and progress, and any words you submitted. It cannot be undone. If the App is no longer installed, you can request deletion by email — see Delete your account.
• Clear local data at any time by clearing your browser's storage for this site — this also discards the random number that labels your anonymous usage counts
• Email us if you would like help with any of the above

7. Children's Privacy

OutWit is not directed at children and we do not knowingly collect data from them. If you believe a child has provided us with data, contact us and we will remove it.

8. Changes to This Policy

We may update this policy from time to time. Any change will appear on this page with a new date above.

9. Contact

Questions about this policy or your data: appberry@proton.me